University Policies
Official University Policy Manual
Nepotism in Employment Policy
Approval Date: June 26, 2025
Responsible Administrator: Vice President for Finance and Administration
Approved By: President
SCOPE
Due to the potential for actual or perceived conflicts, such as favoritism or the transfer of personal conflict into the work environment, all employees of ֱ Illinois University (WIU) and candidates for employment will be subject to the University’s nepotism policy.
This policy applies to all faculty, staff, students, and candidates for employment at ֱ Illinois University.
POLICY STATEMENT
ֱ Illinois University is committed to a policy of employment and advancement based on qualifications and merit and does not discriminate in favor of or in opposition to the employment of relatives.
No employee of ֱ Illinois University shall participate in a business action or make a final personnel determination on any matter related to employment concerning another University employee (including student employees) who is their spouse or family member.
DEFINITIONS
- “Family member” is defined as any of the following: spouse, domestic partner, significant other, parent/step- parent, child/step-child, grandparent, grandchild, brother, sister, uncle, aunt, nephew, niece, first cousin, in-law (father, mother, son/daughter, brother/sister), or any relative by marriage comparable to the above-listed relationships.
- “Business action” shall include, but not be limited to, timecard approvals, financial approvals, performance evaluations, and investigations.
POLICY
This policy has been established to create a management plan to revise a reporting structure so that no individual has authority to make employment-related decisions for another individual with whom they have a familial relationship outside of the employment setting.
Employees and candidates for employment may not work directly for or supervise a family member, nor may they initiate or participate in decisions involving a direct benefit to a family member. Such decisions include, but are not limited to, hiring, retention, transfer, promotion, wages, and leave requests.
PROCEDURES
It is an employee’s responsibility to disclose to their immediate supervisor or to the Office of Human Resources the existence of any familial relationship governed by this policy. The Office of Human Resources will work with affected employees to set up an appropriate plan to apply this policy.
Failure to disclose such a relationship may result in the University’s taking appropriate action.
RESPONSIBILITIES (Implementation and Enforcement)
The Executive Director of Human Resources issues this policy and is responsible for the official interpretation of this policy. The President of WIU reserves the right to revise or eliminate this policy as necessary.
RELATED POLICIES
- Conflict of Interest Policy with Regard to Sponsored ֱs
- Consensual Amorous Relationships Policy
- Policy on the Avoidance of the Appearance of Nepotism in Academic Matters
- Board of Trustees Regulation II.A.5.b - Policy on the Avoidance of the Appearance of Nepotism by WIU Administrative Officers
REVISION HISTORY
- Original June 26, 2025
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